How to set up a Mailling List – Group – Category in Windows Live Mail

Don’t ask why but Mailing Groups / Distribution Lists are called Categories in Windows Live Mail (very confusing as categories mean something completely different in MS Office)

To set up a Category / Mailing List…

Open Windows Live Mail

Click on Contacts (bottom left)

Click on Category (top left)
Note: Categories are the same as Groups/Distribution Lists



Type a Category name

Click Save





You have now created a new Category (e.g. MyList)






There are a few ways to populate the list with contacts

Option 1:

Click on All Contacts

Left click and drag the Contact that you want to add to the Category and drop it in the name of the Category where you want it included.


Option 2:

Right Click on any contact in your Contact List

Left click on Copy Contact to and select the Category where you want it included.


Remember Category is the same as Group/Distribution lists. Who knows why they keep changing terminology!

Option 3:

Going back a few steps, some of you sharp eyed folk may have noticed that when we created our new Category, the frame also gave us the opportunity to add contacts to that Category from the Contacts List.

This method combines the two from above.





To use the Category / list

Create an email as normal

Click on To: to bring up your Contacts

Select the Category that you want to use from your address book and add to the To line


Note that when it is added it shows the ‘+’ sign to indicate that it is a category/mailing list

Hope this helps

Taff Lovesey


About taffybach

Author of the young adult fantasy novel series, The Portal Chronicles, including The Spider Gem and The Shimmering Gate. When not writing and promoting Taff runs a small IT support company, LITES PC based in Bourne UK.
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6 Responses to How to set up a Mailling List – Group – Category in Windows Live Mail

  1. Sue McBay says:

    Is there a limit to the number of addresses you can place in a group mail list with Live Mail?
    Thanks for your help.

  2. TomB says:

    I have been trying to find out if there is a limit for quite a while. I setup a list of about 79 and the service would not send the message. I reduced the list to 31 and still no luck and no specifics on why it was rejected.

    • taffybach says:

      I don’t think there is one.
      However, your ISP/eMail provider will almost certainly have a limitation on the number of email recipients allowed in a single email.

      If you have a large list you may be better served using something like Mailchimp , rather than trying to do this through Windows Live Mail and your ISP.

  3. Dianne says:

    This is exactly the instructions i needed to find. Thank you. I can send out a mass email now and put it in the BCC. Thanks!

  4. Anita Miles says:

    The category email does not work properly… continually leaves off a contact….I have redone the list…I have gone to options and checked send immediately….nothing helps…it is a flawed system…help

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