Transfer Account Settings for Outlook 2007 from one user to another

Due to a profile corruption I recently had to create a new profile for one of my clients.
Copying across their data was straight forward but I was surprised to find that Outlook 2007 no longer has the option to export User Settings so that it can be imported to the new profile.

The answer turned out to be fairly straight forward in that most of the data, with the exception of passwords, is stored in a single windows registry profile. This is located at:

HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\

The process for exporting the settings is:

  • Login to the old User
  • Close Outlook (if open)
  • In the start box type regedit to open the registry editor
  • Take a backup of your registry from the drop down menu (a must when fiddling with registry settings – just in case)
  • Click on HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles
  • Click on File
  • Click on Export
  • Select a folder to store the exported profile data (suggest the documents folder of the destination user)
  • Enter and remember a file name for the export
  • Click Save

We can now transfer the data to the new user profile

  • Switch users to the new user profile
  • Close Outlook if necessary
  • Open up the registry editor and backup the registry
  • Browse to the folder location where the registry data was exported
  • Double click the exported file to add the registry details to the user profile
  • Start Outlook

Outlook should now have the user settings for the user.

You will probably find that you will need to re-enter the account passwords.

Note: This process is for the user settings only. To copy the email, task and calendar data you need to either point the new Outlook account to the old user Outlook folder PSTs, or copy the old PSTs to the new user account.


Taff Lovesey

About taffybach

Author of the young adult fantasy novel series, The Portal Chronicles, including The Spider Gem and The Shimmering Gate. When not writing and promoting Taff runs a small IT support company, LITES PC based in Bourne UK.
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4 Responses to Transfer Account Settings for Outlook 2007 from one user to another

  1. Mark C. says:

    Thanks again, this worked like a charm.

  2. Steve J says:

    Found your solution after several days of headaches setting up new drive with Win7 and MS Office 2007. Took 3 tries to get Office, especially Outlook working correctly. Then faced with the daunting task of transferring 12 email accounts my quest ended here. Your solution did exactly as needed, and yes I did need to have all 12 passwords, got smart though and put them in a .txt file on the new drive while exporting from the old drive. Incidently, also found that I could point both Outlooks to the same Outlook.pst (on a 3rd drive) and then both update the same file no matter which drive I boot to.

  3. Chris T says:

    Worked with Outlook 2010 as well, thanks!

  4. Peter Digby says:

    Best solution I found with easy explanation. Thanks a lot. Account mail Passwords were not imported

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